Library Assistant

Date Posted: Posted27 days ago

Job Description

Term: Permanent
Reports to: Senior Librarian and Head of Library Services
Practice group: Operations
Location: London
Purpose of role

To perform administrative duties, alongside other members of the Library team, to keep the information resources up to date and ready for use


Maintaining hard copy stock

  • Placing book orders with suppliers, receiving stock, recording orders accurately on the library management system, and processing invoices
  • Ensuring annual publications are ordered and distributed
  • Retrieving materials from users leaving the firm
  • Receiving and sorting post

Looseleaf updating and subscriptions management

  • Keeping looseleaf works up to date by filing updates promptly and accurately
  • Renewing hardcopy and online looseleaf subscriptions
  • Receiving new releases and claiming missing updates

Assisting in the maintenance of online resources

  • Placing orders for online materials such as licenses and contracts when requested
  • Processing invoices for online subscriptions and items ordered from external sources
  • Creating passwords for new users, trainee intakes, and vacation students
  • Removing access for users leaving the firm

Cataloging and withdrawing library materials

Project work as needed

To perform other duties as and when necessary due to holiday or sickness of other members of the team

Required experience, skills and attributes

Personal skills/attributes

  • Experience in book ordering and looseleaf updating is an advantage
  • Experience in using EOS library management system an advantage
  • Able to lift books repeatedly for shelving and packing purposes
  • Sensitivity with handling users personal information
  • Excellent written and verbal communication skills
  • Excellent team player, as well as ability to work independently
  • Methodical approach to work, with strong attention to detail
  • Good organizational skills
  • Professional and enthusiastic attitude

The firm

Dentons is always looking to invest in the highest-quality talent, recognising that our success is built on the diverse and unique strengths of each of the members of our Firm.

Dentons is the world's largest law firm, delivering quality and value to clients around the globe. Dentons is a leader on the Acritas Global Elite Brand Index, a BTI Client Service 30 Award winner and recognized by prominent business and legal publications for its innovations in client service, including founding Nextlaw Labs and the Nextlaw Global Referral Network. Dentons' polycentric approach and world-class talent challenge the status quo to advance client interests in the communities in which we live and work.

Equal opportunities

We welcome applications from candidates with disabilities and support those in the workplace who have a disability. Any disability disclosure will be dealt with confidentially and sensitively and if you want to speak directly to a member of our team, please contact [email protected]

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